Unique worker cards
Each worker has a physical card with a unique ID, read by an RFID/NFC or barcode scanner at an entrance or on a handheld device.
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Workforce management · Custom software
Worker Management System
A card-based system where workers check in, log their daily work, and get tracked and paid accurately, with no paperwork.
Workers scan a unique card to start and end a shift, record the work they did, and leave a daily summary. Managers review timesheets, correct missed scans, approve pay, and see a clear history for every worker.
The problem
Manual timesheets make hours and pay hard to verify.
The business needed to replace manual attendance records and paper timesheets with a dependable way to track shifts and daily work. Without one shared record, workers and managers could end up disputing hours and pay.
Managers needed to correct missed scans, review each worker's day, approve timesheets, and calculate pay without gathering paperwork from across the team.
The solution
A personal card links each worker to their check-in, check-out, breaks, tasks, and daily summary. Managers can review work and timesheets, fix exceptions with a recorded reason, approve pay for a period, and export reports.
- 01Scan card
- 02Check in
- 03Log work
- 04Daily summary
- 05Check out
- 06Payroll
Key features
One system connects worker cards, shift records, daily work summaries, manager reviews, and payroll approvals.
Check-in and check-out
Card scans log shift times automatically, flag late arrivals and early departures, track breaks, and let managers resolve forgotten check-outs.
Daily work summaries
Before checking out, each worker leaves a short note about the day. Managers can read summaries and add comments.
Work tracking by person and day
Keep tasks and activity logged per worker and date, so managers can review what was done during a shift and over time.
Flexible pay and payroll approval
Support hourly, daily, or per-task pay, bonuses and deductions. Managers approve timesheets and mark each pay period paid or unpaid.
Roles for admins, managers, and workers
Admins control settings, rates, and cards; managers approve hours, fix missed scans, and assign tasks; workers see their hours, summaries, and pay history.
Reports and a complete change history
Review daily attendance, hours and pay per worker, export reports to CSV or PDF, and see an audit log of every manual change.
How it works
The worker flow stays quick, while managers get a clear review and approval process.
For workers
- Scan a personal card to check in; the system records the start time and flags a late arrival if needed.
- Log tasks and activity as the day progresses, with breaks recorded along the way.
- Write a short daily work summary and review the day's recorded hours.
- Scan the card to check out, then view personal hours, summaries, and pay history.
For managers
- Set up worker cards, pay rates, and tasks for the team.
- Review attendance, breaks, daily summaries, and activity for each worker.
- Correct forgotten or missed scans and assign or update tasks.
- Approve timesheets, review pay by period, and mark payroll paid when complete.
- Export attendance and pay reports, with manual changes recorded in the audit log.
Have a workflow like this?
Need a custom system for your business?
Tell me what your team does each day and where the current process gets in the way.
Tell me about your project.
If any of this sounds like what you need, tell me about it. I answer every message myself, with questions, a rough estimate, or both.
- Damjan Vlastevski
- Location
- Skopje, North Macedonia. I work remotely, in any time zone.